Asset Register Development

We will work with your organisation to develop an appropriate asset type/classification standard that will standardise the approach to capturing asset data information for asset types/classes. Where applicable, Covaris uses industry standards. For example (but not limited to) :

• International Infrastructure Maintenance Manual (IIMM) ;
• Uniformat 2; and
• Kraftwerk-Kennzeichen-System (KKS).

Development of an asset type/classification standard that is applied to all of your assets will enable:

• Development of effective maintenance strategies;
• reliability engineering functions;
• asset management planning; and
• asset class performance, cost analysis and reporting.

The asset information master data standard is developed in order to standardise what information will be collected for each asset. The information collected has to be useful to the organisation in enabling asset management functions. The master data asset attribute information will also be aligned in the asset information system (depending on capability). The basic recommended asset data to be collected is:

1. Asset Identification Data – Asset ID, Name, Description, etc. A descriptive name familiar to the asset stakeholders. The description requires sufficient detail to enable identification of the applicable asset classification.
2. Asset Location: The location allows the spatial position of the asset being evaluated to be specified.
3. Valuation Data (where available): used to identify value and actual lives of the assets.
4. Asset Condition: used for decision making and analysis of effective life and condition-based remaining life
5. Asset Type / Asset Classification

The information captured in the field is aligned with the master data standard. As part of the asset validation we perform a visual condition assessment as it is highly cost effective. The technology we use allows us to perform this function quickly and without adding any real overhead to the project. Covaris will use your condition assessment procedure, or if one does not exist, we can develop a procedure appropriate for you.

We use modern technology that allows us to deliver this service with:

1. High speed and efficiency;
2. high process and data quality; and
3. low cost to you.

Our asset validation process is shown below:

We use our proprietary software PM Sure to quality check the field validation data against the master data standard and to create the logical asset hierarchy. The outcomes that we seek from an asset hierarchy is to ensure that when established:

• It is easy to locate equipment in the complex asset base
• Work results such as costs for equipment can be rolled up to parent levels for reporting purposes
• Work can be allocated to the maintainable item so that the life cycle costs of assets can be determined
• PMs will be set at the right level in the hierarchy to facilitate good schedule control which translates to efficient use of the labour resource

Our approach to development of an asset hierarchy is to map the equipment and identify the relationships between the assets to be maintained. The level of detail that is necessary for adequate maintenance systems design is quite extensive. This is often the major problem to an improvement team, where in most cases there is a not enough documentation and local knowledge regarding some machines, despite their criticality to the process. We use a cluster mapping technique to overcome these issues. The cluster maps are an important technique for the team to understand the scope of a machine/process and its maintenance requirements. An example of a cluster map can be seen below.

We will export the asset data, and any photo media in any format required for upload by your IT department. In past projects, we work with the IT department and their bulk upload tools or spreadsheets and export the data to fit with their existing processes. Covaris has experience with most contemporary EAM, CMMS, ERP systems (e.g. MAXIMO, SAP, MAINPAC, MEX) and can also assist in the upload if required.