Gap Analysis Assessment and Improvement
Can your physical resources deliver your business goals?
Will your current approach to management of physical resources deliver on your business goals? If you are having trouble answering this question, you are not the only one. We have found that the majority of organisations are good at performing business and operational planning, although lack in maturity in delivering maximum value from their physical resources. We have found that this stems from the lack of systematic and standardized approach to asset management. You need to ensure that your physical resources and your current approach to managing these resources will deliver the required business value. In order to do this, you need to:
- Identify the strengths and weaknesses of your current approach to asset management through an ISO 55001 aligned gap analysis assessment
- Develop an asset management improvement plan
- Implement the asset management improvement plan
Identify the strengths and weaknesses of your current approach to asset management
In order to understand your current state you need to measure yourself against a standardised approach to physical resource management. The standard for measurement that we recommend is the international standard for asset management ISO 55000. We utilise ISO 55000 as a framework for measurement, although our measurement tools go further and incorporate other standards, practices and our experience in delivering asset management and maintenance management solutions.
So how does it work and what do you get?
We come to your place of work
We use your site work schedules and work with you to develop a plan and schedule for our site visits and which personnel we want to see. We work on a tight schedule to optimise on-site face to face time and to have minimal disruption on your operations.
We listen to your people
We perform structured and short interview sessions based on a standard set of questions with people from all levels in your organisation.
We make observations and analyse supporting documents
As part of our process we collect evidentiary documents and make observation during our visits. We review the documents and observations to inform the assessment and measurement process.
We process all the information gathered
We utilise our own software which holds all our standard question sets and input all the information and scoring gathered throughout our site visits. Our software allows us to store all the information and documentation and provides speed in analysis.
We deliver the measurement outcomes and an improvement roadmap
We utilise our software to quickly develop the measurement scores and statistics against the standard benchmark. We collate all the information in a formal report and develop an initial improvement roadmap for your organisation. This report will show your strengths and weaknesses in physical resource management and recommend what needs to be done to get to your end state.
Develop an asset management improvement plan
Working through the initial assessment and road-map for improvement Covaris will work with you and your team to develop a detailed improvement plan. At the heart of the improvement plan is your business goals, your future state for asset management and the Covaris Asset Management Framework (COVAMF). Covaris will work with you to build an improvement plan that is centred around your strengths and designed to improve on your weaknesses. Where gaps are found, Covaris will advise and assist on actions to address these gaps.
So how does it work and what do you get?
Identify your future state for asset management
Using the initial assessment outcomes and your business objectives Covaris will work with you and your team to identify your desired future state for Asset Management. In the real world, we are limited by the resources we are willing to invest to get a desired outcome. So, it is very important to identify what is most important in achieving your business objectives and where you will generate the most value from Asset Management Improvement. This is the stage where this is accomplished. We will work with you to analyse, assist and advise on the improvement path for your organisation.
Develop your asset management framework
Covaris will work with you and your people to develop an asset management framework that will work for you in achieving your business objectives. Your asset management framework will be based on the Covaris Asset Management Framework which is ISO 55000 complaint and draws from many other standards of practice as well as the experience of the Covaris practitioners. Your asset management framework sets out the governance for your asset management approach. Together we will create an asset management approach that will achieve your business objectives and generate maximum value from your physical assets.
Identify descrete packages of work
We will work with you and your team to identify discrete packages of work that are required to establish your asset management approach. This will include identifying packages of work in order to establish your :
- Asset management governance
- Asset management planning
- Asset management organisation and enablers
- Asset management functions and tactics
- Measurements and continuous improvement
Develop your change management plan
Covaris will work with you and your team to develop a change management plan over an achievable improvement horizon. The change management plan will be developed utilising the Prosci ADKAR Change Management Process. Covaris will work with you to develop change management plans that will:
- Identify the nature of the changes required based on the identified packages of work
- Identify the stakeholders that are being changed
- Identify the change team and sponsor model
- Identify the tactics for change including communication, training, mentoring, coaching and resistance management
- Identify the model to reinforce and sustain change through measurement and feedback
Implement the asset management improvement plan
Implementing asset management improvement requires the execution of the identified packages of work and the change management plan. If you do not have the in house capability to implement the change management plan, Covaris has Prosci Certified Change Managers that will help you on your improvement path. We can also help you with expertise in asset management in delivering the identified packages of work. Some of these may include:
- Development of asset management policy
- Development of the strategic asset management plan (SAMP) and establishing the policy, procedure and tools for future use
- Development of the asset management plan and establishing the policy, procedure and tools for future use.
- Selection and Implementation of asset management information systems
- Organisational Design
- Work management process development and implementation
- Maintenance Contracts development
- Preventive Maintenance Optimisation
- Asset Reliability Analysis and improvement mapping
- Asset Reliability training and mentoring
- Asset Data Analysis
