Our approach to information systems is that the system is developed to support the requirements of the people and business processes in delivering effective asset management. This stream of work ensures that the information system, and the work management process is developed to support the delivery of asset management. We ensure that your people are trained on an integrated approach on how to perform their asset management functions using the work management process and the information system.
In this stream of work, we will establish an understanding of your current and future state business processes, strategic asset management and work management processes. This will serve as your target operating model.
We have in the past performed a full Asset Management Gap Analysis Assessment which provides an assessment of your current state of asset management approach against asset management standards and provides an improvement road map (your desired state) appropriate for your organisation. Learn More…
We will design the blueprint for your business processes, strategic asset management and work management processes that will be supported by the integrated information system solution. The blueprint will consider requirements and leading practice asset management approach as specified in asset management standards (ISO 55001, IIMM, etc). This blueprint will be an integral input in the configuration design of the information. An example asset management framework can be seen in the graphic below.
We will develop a work management manual which specifies the work management standards and process integrated with your business processes and the asset management information system. The manual will include how you will capture and approve work, plan, schedule, dispatch, execute, close work and continuously improve. An example top-level work management process can be seen in the graphic below.
We will develop the required training materials to best support the transition and change management processes. We develop both physical materials like manuals, reference sheets and one page quick starts as well as full deployment of eLearning system on our web-based eLearning platform.
Establishing the information system with an accurate maser data set that uses a systematic and standardised approach is crucial to the long term success of the asset management information system. In this stream of work, we first set the master data and configuration standards and then develop and upload the master data into information system.
Our experienced engineers will work with your subject matter experts in each unit/branch to develop an appropriate and holistic asset type/classification standard that will standardise the approach to capturing asset data information for asset types/classes. Where applicable, we will use industry standards. For example (but not limited to):
The asset information master data standard is developed to standardise what information will be collected for each asset type. The information collected must be useful to your organisation in enabling asset management functions. The master data asset attribute information will also be aligned in the information system. The basic recommended asset data is:
The work management configuration standard is developed to integrate the work management processes with the information system. The information system codification for work order types, statuses, priority, etc will be aligned with the work management standard.
Working within your organisation and with each business unit/branch Covaris will work to extract and standardise your existing asset data from any current sources as per the developed masted data standards. We also offer services for complete asset register development inducing physical asset validation, and visual condition assessment.Learn More
We use a proprietary halfway house database system called PMSure to store, standardise, review and validate the asset data, including Preventive Maintenance and PM schedule data prior to implementation into the information system. Once the asset and PM master data is established, reviewed and validated in PMSure, we work with the information system vendor and your IT team to populate bulk data import templates to ensure data integrity in the upload process into the information system.
We can also migrate current in-flight data, Work Requests, Work orders, Work History etc where required. Your current data sources will be mapped and migrated through a systematic approach to ensure data quality.
The technology stream of work is implemented together with an understanding of the business processes it needs to support and the master data it requires to provide appropriate asset management capability.
Working together with you and your software vendor will design a detailed system configuration based on the inputs from:
Working with you and your internal subject matter experts, we will review your integration requirements in order to support your business processes. We will work with you and the information system vendor to design and develop the integration specifications.
Working with your software vendor and your IT we will implement and configure the information system on the chosen platform be it cloud-hosted or on site.
Working with your software vendors, and your IT Team, we will implement and configure the integration solutions.
We will upload the consolidated master data into the information system. This will be an input from the Master Data stream of work.
Working with you and your stakeholders, we will test the solution and provide a controlled and systematic process for acceptance into service by you and and your stakeholders.